Logistics Bulletin

We strongly advise that you do not click on any links from e-mails or groups that look suspicious and always check our official Vendor List before contracting with anyone. These fraudulent vendors use our logo and branding in their communications. If you suspect that you have been contacted by a fraudulent vendor or have any questions please contact us at [email protected].

Please note that The Running Event and its official vendors DO NOT sell attendee lists under any circumstance.

The Exhibitor Resource Center is available — click below! It contains all the information you will need to ensure you have a successful event.

Exhibitor Resource Center

Did you know we do have required forms with deadlines that are fast approaching?
Would you like to save money on booth services / furniture? Click on the Exhibitor Task Checklist below.

EXHIBITOR TASK CHECKLIST

If you are interested in sampling food or beverage at the event, please review the links below to ensure you complete the pre-event requirements and meet all the onsite regulations:

Food & Beverage Sampling Regulations

Board of Health Application (Due October 18th)

Through this form you will provide booth details along with drawings of the booth design for our Operations team to evaluate and approve. It is required for ALL exhibiting companies to complete this form by October 18th. 

Booth Approval Form

Exhibitors planning to display a vehicle in their booth must contact the event’s operations department at 207.842.5467 or [email protected] to discuss and provide vehicle details.  Event Management will need to obtain approval with the venue and Freeman.  NOTE: Mobile units and vehicles to be displayed in booths will require a spotting fee for guidance to the respective booth. This guidance is required and provided by Freeman. 

Review the venue’s Indoor Display Vehicles regulations on their Motorized Equipment page – All display vehicles must meet and comply with these requirements before entry into the facility.

Move-in Hours for Display Vehicles:

Saturday, November 25          12:00 PM – 5:00 PM  for Trailers & Vehicles 30’ or larger

Sunday, November 26            12:00 PM – 5:00 PM  for Vehicles under 30’

Plans for multi-level exhibits must be reviewed and approved by the Austin Convention Center and the fire marshal ninety (90) days prior to the first contract dates. If you have a two story exhibit and have not submitted plans to date, please contact and send  renderings to event operations at [email protected]. Event operations will forward to the Austin Convention Center on your behalf.

More information on two story exhibit restrictions can be found under ‘General Information and Guidelines’  in the Event Information and Guidelines page within the Exhibitor Resource Center.

Move-In Schedule

Saturday, November 25           Large Trailer Move-In
                                                 12:00 PM – 5:00 PM
Sunday, November 26             Booths 400 sq ft or larger & vehicles
                                                12:00 PM – 5:00 PM
Monday, November 27            All Booths
                                                 8:00 AM – 7:00 PM
Tuesday, November 28            All Booths
                                                 8:00 AM – 7:00 PM
Trailers over 30′ must be brought into the Convention Center on Saturday, November 25, 2023. All other vehicles must be brought into the Convention Center during move-in hours on Sunday, November 26, 2023.

Exhibit Hall Hours

Badged Exhibitors have access to the exhibit hall two hours before the show opens each morning.

• Wednesday, November 29                 9:00 AM- 6:30 PM
• Thursday, November 30                     9:00 AM- 4:00 PM

Move-Out Schedule

Register your staff badges now and save time onsite! All paid, lead exhibiting companies have been sent login information for exhibitor registration. Simply follow this link, find your company name and enter your unique password. If you need your password resent or need assistance registering, please email [email protected]

Access Exhibitor Registration

Registration will be open for badge pickup during the following hours:

Do not wait! BOOK YOUR ROOM NOW! Exclusive Hotel Rates expire on November 5th

CLICK HERE! TO BOOK YOUR ROOM 

Warning! Important Notice Regarding Hotel Reservations
onPeak is the only officially-endorsed hotel provider for The Running Event
We have received reports that other companies are posing as official travel vendors for The Running Event. They are NOT affiliated with The Running Event in any capacity. For your own protection, we ask that you exercise caution when making your hotel and travel arrangements. Unofficial vendors cannot provide the same benefits and protection onPeak offers. The Running Event only guarantees hotel room rates or availability during the show dates for reservations made through onPeak, the official hotel provider.

Click on the Exhibitor Resource Center link below so you can log in to review and update your company information. Your company listing will be displayed in the online Exhibitor List and event Mobile App. Your password can be found in your Booth Confirmation email. If you need your password re-sent please email [email protected] or call 207-842-5508.

Exhibitor Resource Center